WPS Office

Free All-in-One Office Suite with PDF Editor

correct-icon

Edit Word, Excel, and PPT for FREE.

correct-icon

Read, edit, and convert PDFs with the powerful PDF toolkit.

correct-icon

Microsoft-like interface, easy to use.

Free download

Windows • MacOS • Linux • iOS • Android

banner

How to Consolidate Data in Excel Using WPS Office: A Complete Guide

February 18, 2024
380 Views

In the fast-paced world of data management, efficiency is key. Discover the power of seamless data consolidation in Excel with the help of WPS Office.

This complete guide is your compass through the intricate process, ensuring every piece falls into place effortlessly. Let's dive in and revolutionize your data handling experience!

Basics of Date Consolidation in Excel Spreadsheet

Budget spreadsheets are a great way to track your income and expenses and ensure that you are living within your means. They can also be helpful for setting financial goals and tracking your progress towards those goals.

Advantages of using budget spreadsheets:

Budget spreadsheets


  1. Help track income and expenses: Budget spreadsheets can help you to track your income and expenses by category, so you can see where your money is going.

  2. Set financial goals: Budget spreadsheets can help you to set financial goals, such as saving for a down payment on a house or retirement.

  3. Make informed financial decisions: Budget spreadsheets can help you to make informed financial decisions, such as whether to take on a new debt or make a major purchase.

Data consolidation in Excel is the process of combining data from multiple worksheets or workbooks into a single worksheet. It can be used for a variety of purposes, such as creating summary reports, tracking trends over time, and identifying outliers or anomalies.

To use the consolidate function in Excel, follow these steps:

Step 1: Open the workbook that contains the data you want to consolidate.

Workbook contains data


Step 2: Create a new worksheet to store the consolidated data.

Step 3: On the Data tab, click the Consolidate button.

Select Consolidate in Data tab


Step 4: In the Consolidate dialog box, select the function you want to use to consolidate the data and enter the range of cells that contains the data you want to consolidate.

Step 5: Click the Add button to add each data range to the Consolidate dialog box.

Select Add button


Step 6: Click the OK button to consolidate the data.

Select OK button


Data consolidation in Excel is important because it allows you to:

  • Save time and effort by combining data from multiple sources into a single worksheet.

  • Improve data accuracy by reducing the risk of human error.

  • Facilitate data analysis by identifying trends, patterns, and outliers.

  • Create professional-looking reports and presentations by combining data from multiple sources into a single, easy-to-understand worksheet.

Overall, data consolidation is a powerful tool that can help you to be more efficient and effective in your work.

How to Consolidate Data in Excel Using WPS Spreadsheet

To Consolidate Data in Excel Using WPS Spreadsheet, following these steps:

Step 1: Open the WPS Spreadsheet workbook that contains the data you want to consolidate.

Open Data on WPS Spreadsheet you want to consolidate


Step 2: Create a new worksheet to store the consolidated data.

Insert new sheet to store consolidated data.


Step 3: Click the Data tab and then click the Consolidate button.

Enter Consolidate on Data tab.


Step 4: In the Consolidate dialog box, select the function you want to use to consolidate the data.

Select Consolidate function


Step 5: Enter the range of cells that contains the data you want to consolidate in the Reference box.

Step 6: Click the OK button to consolidate the data.

How to Consolidate Data in Excel from Multiple Worksheets in WPS Spreadsheet

WPS Office Features.


WPS Spreadsheet does not currently support the Consolidate function from multiple workbooks, but there is a workaround that you can use to consolidate data from multiple workbooks:

To consolidate data from multiple workbooks in WPS Spreadsheet using the workaround below, you will need to:

Step 1: Open the workbooks that contain the data you want to consolidate.

Step 2: In each workbook, select the data that you want to consolidate and copy and paste the data from each workbook into a separate worksheet.

 Copy and paste data.

Copy and paste data.


Step 3: Use the Consolidate function to consolidate the data from the different worksheets into a single worksheet.

Here is a step-by-step guide with screenshots:

Step 1: Open the workbooks that contain the data you want to consolidate.

Open the workbooks.


Step 2: In each workbook, select the data that you want to consolidate and copy it to the clipboard.

Select and copy data by Ctrl + C


Step 3: Create a new workbook and paste the data from each workbook into a separate worksheet.

Pasting data into new worksheets.


Step 4: Use the Consolidate function to consolidate the data from the different worksheets into a single worksheet.

This workaround is more complex than using the Consolidate function from multiple workbooks, but it is the only option currently available in WPS Spreadsheet.

It is important to note that this workaround will not work if the data in the different workbooks is not formatted in the same way.

If you have a lot of data to consolidate, you may want to consider using a third-party add-in for WPS Spreadsheet that supports the Consolidate function from multiple workbooks.

Tricks for users:

  • To save time, you can use the Paste Special dialog box to paste the data from each workbook as values only. This will prevent the formatting from the original workbook from being copied to the new workbook.

  • If you are using the Consolidated dialog box to consolidate the data, you can use the Browse button to select the ranges of cells that you want to consolidate. This can be helpful if the data is located in different workbooks or worksheets.

  • You can also use the Use labels in option in the Consolidate dialog box to specify which worksheet contains the header labels for the consolidated data. This can be helpful if the data in the different workbooks does not have the same header labels.

WPS Spreadsheet vs. Microsoft Excel: Which One Is Better?

WPS Office and Microsoft Office.


WPS Spreadsheet is a free and open-source spreadsheet program that is part of the WPS Office suite. It is compatible with Microsoft Excel file formats and can be used on Windows, macOS, Linux, Android, and iOS devices.

Microsoft Excel is a commercial spreadsheet program that is part of the Microsoft Office suite. It is the most popular spreadsheet program in the world and is used by businesses and individuals alike.

Key features of the two spreadsheet softwares:

Feature

WPS Spreadsheet

Microsoft Excel

Compatibility

Compatible with Microsoft Excel file formats

Compatible with its own file formats, but can also open and save Microsoft Excel files

Features

Most of the key features of Microsoft Excel are available, including formulas, functions, charts, and graphs

More features than WPS Spreadsheet, including advanced data analysis tools and pivot tables

Price

Free

Paid

Pros and cons:

Feature

WPS Spreadsheet

Microsoft Excel

Price

Free

Paid

Compatibility

Compatible with Microsoft Excel file formats

More compatible with other Microsoft Office programs

Features

Fewer features than Microsoft Excel

More features than WPS Spreadsheet, but can be more complex to use

Ease of use

Easier to use than Microsoft Excel, especially for beginners

More complex to use than WPS Spreadsheet, but more powerful

WPS Spreadsheet is a good choice for users who:

  • Are looking for a free and open-source spreadsheet program

  • Need to open and edit Microsoft Excel files

  • Want a spreadsheet program that is easy to use

Microsoft Excel is a good choice for users who:

  • Need a spreadsheet program with advanced features, such as data analysis tools and pivot tables

  • Need to be compatible with other Microsoft Office programs

  • Are willing to pay for a spreadsheet program

To open a WPS Spreadsheet file in Microsoft Excel, follow these steps:

Step 1: Open Microsoft Excel.

Select Excel new file.


Step 2: Click the File tab.

Step 3: Click the Open button and navigate to the WPS Spreadsheet file that you want to open.

Select Open to navigate WPS file.


Step 4: Click the Open button.

Microsoft Excel will open the WPS Spreadsheet file. You can then edit the file and save it in the WPS Spreadsheet format or in a Microsoft Excel format.

WPS Spreadsheet and Microsoft Excel are both powerful spreadsheet programs. WPS Spreadsheet is a good choice for users who are looking for a free and easy-to-use spreadsheet program. Microsoft Excel is a good choice for users who need a spreadsheet program with advanced features and compatibility with other Microsoft Office programs.

Trustpilotstars4.8
WPS Office- Free All-in-One Office Suite
  • Use Word, Excel, and PPT for FREE, No Ads.

  • Edit PDF files with the powerful PDF toolkit.

  • Microsoft-like interface. Easy to learn. 100% Compatibility.

  • Boost your productivity with WPS's abundant free Word, Excel, PPT, and CV templates.

5,820,008 User
avator
Algirdas Jasaitis
logo

FAQs

1. How to merge sheets with the same name in WPS Office?

To merge sheets with the same name in WPS Office, follow these steps:

Step 1: Open WPS Spreadsheet.

Step 2: Identify and rename duplicate sheets.

Step 3: Select sheets (Ctrl/Command + click).

Step 4: Right-click, choose "Move or Copy Sheet."

move and choose destination.


Step 5: Select destination and, if needed, check "Create a copy." Then click OK.

2. How to merge and center cells in WPS Spreadsheet?

To merge and center cells in WPS Spreadsheet, follow these steps:

Step 1: Select Cells: Click and drag to select.

Step 2: Right-click and Format Cells: Right-click and choose "Format Cells."

Format in Format Cells box


Step 3: Alignment Tab: Go to the "Alignment" tab.

Select Alignment tab.


Step 4: Merge and Center: Check "Merge cells" and select "Center."

Select Merge cells and format it


Step 5: Click "OK": Apply and close.

The selected cells are now merged and centered. Remember to save your work after making changes.

3. Can I consolidate data from different file formats using WPS Office?

Yes, WPS Office allows you to consolidate data from various file formats including Excel (.xlsx), CSV, and other common spreadsheet formats. Simply open the respective files in WPS Spreadsheet and follow the consolidation steps outlined in the guide.

Summary

Unlock efficient data consolidation in Excel using WPS Office. This guide covers basics, sheet merging, and offers a workaround for multiple workbooks. Compare WPS Spreadsheet with Excel and find quick answers to FAQs. Elevate your spreadsheet skills today!


15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.