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How to Create PDF [For Teacher]

May 22, 2024

As an educator, navigating the realm of PDF creation can be daunting, especially when it comes to crafting quizzes, lecture materials, and student assignments. Welcome to our comprehensive guide tailored specifically for teachers seeking to harness the full power of PDFs in their teaching practice. In this article, I'll walk you through practical methods using WPS Office to streamline your workflow, engage students, and elevate your teaching experience.

Part 1 Maximizing the Classroom Potential of PDFs

In today's digital age, PDFs have become indispensable tools for educators seeking to streamline classroom workflows and enhance teaching efficiency. Let's explore three key methods for maximizing the classroom potential of PDFs using WPS Office:

1. Fillable PDF Document: Imagine needing to grade students' essays. With WPS Office, you can create forms where students input their answers. Teachers can then easily review, comment, and grade these submissions right within the PDF.

Example: A math teacher can create a form for students to solve problems. Once submitted, the teacher can grade and provide feedback directly in the PDF, streamlining the process for everyone.

add answer to PDF

2. Make Clickable PDF: Clickable PDFs let you add links and multimedia to your documents. For instance, a history teacher could include links to articles and videos within a lesson plan, enriching students' learning experience.

Example: An English teacher preparing a quiz can embed links to grammar resources in the PDF. This allows students to access extra help while taking the quiz, promoting independent learning.

Click hyperlink on PDF

3. Save Class Assignments: When collecting student work, merging and saving PDFs can make organization a breeze. Whether it's homework or project reports, WPS Office lets you combine files for easy storage and sharing.

Example: A science teacher can merge lab reports into one document for easier grading and record-keeping. This ensures all assignments are neatly organized and accessible.

Combine PDF

With WPS Office, educators can transform static PDFs into interactive learning experiences. From fillable worksheets to clickable presentations, teachers can leverage WPS Office's features to create engaging content that captivates students and enhances understanding.

Part 2  How to Create PDFs for Teachers

As educators, creating PDFs that are both informative and interactive can greatly enhance our teaching materials. Let's explore three methods for crafting PDFs tailored to the needs of teachers using WPS Office:

Create Fillable PDFs for Teachers

Fillable PDFs will increase student engagement and simplify your grading. Here's how a teacher like you creates them in WPS Office:

Step 1: Open WPS Writer: Launch WPS Writer on your computer.

Open WPS Writer

Step 2: Design Form Fields: Click on the "Insert" tab and select "Form Fields." Choose from options like text fields, checkboxes, and dropdown menus to design your fillable form.

Design Form Fields

Step 3: Customize Form Elements: Customize each form field according to your requirements. Add labels, placeholders, and formatting options as needed.

Step 4: Save Your Fillable PDF: Once your form is complete, save the document as a PDF file. Ensure that the "Enable Editing" option is selected to allow recipients to interact with the form fields.

Save Your Fillable PDF

Step 5: Test Your Fillable PDF: Before distribution, test the fillable PDF to ensure that all form fields function correctly. Verify that users can input information, submit responses, and save changes.

Step 6: After ensuring your fillable PDF is fully functional, it’s time to distribute it to your student, Sharing your document effectively is crucial to ensuring everyone can access and use the form as intended

Share your file

Sharing Options

Email Distribution: Attach the fillable PDF to an email and send it directly to your students. This method is straightforward and ensures that all recipients receive the form in their inbox.

Cloud Storage Links: Upload the fillable PDF to a cloud storage service like,WPS Cloud , Google Drive, Dropbox, or OneDrive. Share the link with your students, providing them with easy access to download and fill out the form.

Share options

Make Clickable PDF For Teachers

Step 1: Prepare Your Content: Compile the content you want to include in your clickable PDF, such as text, images, and multimedia elements.

Step 2: Insert Hyperlinks: Select the text or image you want to hyperlink, then click on the "Insert" tab and choose "Hyperlink." Enter the URL or file path you want to link to and adjust any additional settings.

Insert Hyperlinks

Step 3: Create Navigation Aids: Add navigation aids like buttons or bookmarks to enhance user experience. Use the "Insert" tab to add buttons and customize their appearance and functionality.

Insert icon for Navigation Aids

Step 4: Test Interactivity: Preview your clickable PDF to ensure that all hyperlinks and navigation aids function as intended. Verify that users can navigate between sections and access external resources seamlessly.

Step 5: Save Your Clickable PDF: Save the document as a PDF file, making sure to retain interactivity. Choose the appropriate settings to optimize file size and compatibility.

Save Clickable PDF

Save Class Assignments For Teachers

Step 1: Collect Assignment Submissions: Gather all student assignments in electronic format, ensuring they are in PDF form or can be converted to PDF.

Step 2: Merge PDF Documents: Open WPS Writer and navigate to the "Insert" tab. Select "Insert > Object > Create from File" to import each PDF document into the current file.

the "Insert" tab

Step 3: Organize Assignment Pages: Arrange the pages of each assignment in the desired order within the merged document. Use drag-and-drop functionality or page numbering options to sequence the pages appropriately.

Choose PDF files

Step 4: Review and Finalize: Review the merged document to ensure all assignments are included and correctly ordered. Make any necessary adjustments or edits before finalizing the document.

Step 5: Save and Distribute: Save the merged document as a new PDF file, ensuring that all changes are preserved. Distribute the finalized document to students for review, grading, or further action.

Save and Distribute

With these easy-to-follow instructions, WPS Office empowers teachers to create organized, interactive PDFs that streamline classroom management and elevate student engagement.

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Part 3 AI Assistant for Teachers - WPS AI

WPS AI logo

WPS AI isn't just a tool for students; it's a versatile assistant designed to empower educators and streamline their workflows. Let's explore its key features and benefits for teachers:

Content Generation and Summarization:

  • Lesson Planning Made Easy: Generate outlines, prompts, and even full lesson plans based on your desired topics or learning objectives.

  • Quick and Accurate Summaries: Condense lengthy texts, research articles, or student assignments into concise summaries, saving valuable time.

  • Personalized Feedback: WPS AI can help you craft tailored feedback for students, highlighting strengths and areas for improvement.

Data Analysis:

  • Gradebook Insights: Analyze student performance data to identify trends, strengths, and areas needing additional support.

  • Survey and Assessment Analysis: Quickly gather insights from student surveys or assessments to inform your teaching strategies.

Interactive Chat with PDFs:

  • Deeper Document Understanding: Ask questions about the content of PDFs, whether it's a research paper, a textbook chapter, or a student's essay.

  • Instant Clarification: Get definitions, explanations, or summaries of specific sections within a PDF.

Additional Benefits for Teachers:

  • Quiz and Worksheet Generation: Create quizzes and worksheets automatically based on your lesson content or learning objectives.

  • Interactive Lesson Creation: Build interactive lessons with embedded questions, multimedia elements, and gamification features.

  • Time-Saving Automation: Automate repetitive tasks like grading, report writing, and communication with parents.

Part 4 Use WPS Office to Boost Productivity

WPS Office logo

Optical Character Recognition (OCR) technology within WPS Office can revolutionize the way teachers handle student assignments, particularly those submitted in image or scanned formats.

What is OCR?

OCR converts text within images into editable, searchable text. This means you can transform handwritten assignments or scanned worksheets into documents you can edit, comment on, and even analyze with WPS AI.

How WPS OCR Streamlines Grading:

ORC Function

1.Directly Edit Electronic Homework:

  • Instead of printing out scanned assignments, use WPS OCR to convert them into editable documents.

  • Make comments, corrections, and suggestions directly within the digital file.

  • Save time and paper by avoiding the need for physical markup.

2.Export Image Content for Easy Copying:

  • Extract text from images and save it as a separate document.

  • This allows you to easily copy and paste information for reference or further analysis.

  • Use WPS AI to summarize, analyze, or categorize the extracted text.

3.More Visual Commenting on Homework:

  • Use WPS Office's annotation tools to highlight specific areas, add comments, and provide feedback directly on the image.

  • This visual approach can be especially helpful for subjects like math or science, where showing work is important.

With its intuitive features and user-friendly interface, WPS Office is a valuable tool for educators looking to optimize their workflow and enhance the learning experience for their students.

FAQs about How to Create PDF for Teachers

What are the best software and tools for creating fillable PDFs?

  • WPS Office: Easy to use, affordable, and includes many form creation features.

  • Adobe Acrobat Pro DC: The industry standard with advanced features, but it's expensive.

  • Foxit PDF Editor: A good balance of features and affordability.

  • UPDF: User-friendly and affordable, with some AI-powered features.

  • Online PDF Editors: Often free and convenient, but with limited features.

When I finish a fillable PDF editing and share it, will users be able to open and edit it properly?

Yes, as long as they have a PDF reader (like Adobe Acrobat Reader, Foxit Reader, or WPS Office), they should be able to open and edit your fillable PDF. Stick to standard form fields to ensure compatibility with most readers.

Key Tip: Test your fillable PDF on a few different readers before sharing it to make sure it works properly for everyone.


In summary, this article has provided comprehensive guidance on leveraging WPS Office for PDF creation in teaching. From creating fillable forms to enhancing engagement with clickable elements, WPS Office offers a versatile suite of tools to elevate your teaching experience. Embrace the power of WPS Office to streamline your workflow, engage students, and maximize productivity in your teaching practice.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.