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How to Fill Out and Email a PDF Form in WPS Office (For Beginners)

December 5, 2023

Let's make dealing with documents easy! In this guide, we'll explore how WPS Office turns filling out and emailing PDF forms into a breeze. No tech jargon, just simple steps. Imagine a world where you effortlessly understand Form Recognition and OCR PDF – that's the magic of WPS Office. Get ready for a beginner-friendly journey, discovering why WPS Office is your new best friend in the document game.

Part 1: How to Fill Out a PDF Form and Email It (on PC)

Fill out a PDF Form:

To fill out a PDF form using WPS Office on a PC, follow these steps:

Step 1: Launch WPS Office and open the PDF form.

open PDF

Step 2: Navigate to the right sidebar and select the FILL & SIGN option.

fill & sign tab

Step 3: Enter all the required information into the form fields.

enter information

Step 4: Save the filled PDF form. Nagative to Menu > Save or Save As

Save form

Email a PDF Form:

To effortlessly email a PDF form, WPS Office provides a simple method. Here's how to do it:

Step 1: Open your PDF Form in WPS Office.

Step 2: Click the Share button in the upper-right corner.

Share button

Step 3: Select Attach to Email > Gmail or your preferred Email Client.

select attach to email

Step 4: In the body of the email, compose your message, and click Send.

Make sure that the recipient has a PDF viewer capable of displaying the filled form, as not all PDF viewers may support form fields and interactive elements.

Part 2: How to Fill Out a PDF Form and Email It (on Mobile)

Fill out a PDF Form:

Here's a step-by-step guide on how to fill out a PDF form and email it using WPS Office on a mobile device:

Step 1: Use WPS Office on your mobile device to open the PDF form.

Step 2: Tap on the Menu button > Mark.

Menu button

insert text

Step 3: Tap on the Insert Text button, type the text you want to insert, then place it on the document.

type text

place on document

Email a PDF Form:

Step 1: Open the PDF form within WPS Office.

Step 2: Tap the Menu icon, go to File, and choose Share & Email > Send Entire Email File.

Menu tab

Step 3 : Choose Share & Email > Mail

Share & email


Select Mail


Make sure that the recipient has a PDF viewer on their device capable of displaying interactive PDF forms

When it comes to filling out PDF forms and emailing them using WPS Office, both PC and mobile versions offer seamless solutions with unique advantages.


PC Functionality

Mobile Functionality


- Enhanced screen real estate for detailed viewing

- Portability for on-the-go access

- Efficient navigation with keyboard and mouse

- Touchscreen input for quick interactions

- Access to advanced formatting features

- Optimized mobile interface for user-friendly use

Personal Experience

- Robust and comprehensive experience

- Flexibility and convenience for quick edits

In summary, the PC version excels in precision and feature accessibility, while the mobile version shines in flexibility and on-the-go usability. The choice between them depends on your specific needs and the context of use. Personally, I find a combination of both platforms beneficial, leveraging the strengths of each for a versatile document management experience.

Part 3: Why commend WPS Office to Fill Out a PDF Form for Beginners

WPS Office offers a user-friendly solution for beginners navigating PDF forms, focusing on practical advantages:

1. Form Recognition:

Form recognition


  • Simplifies Form Filling: WPS Office recognizes and streamlines form fields, ensuring effortless completion.

  • Everyday Use: Easily tackle job applications or subscription forms with WPS Office's intuitive Form Recognition.




  • Text from Scans: WPS Office's OCR PDF feature converts scanned documents into editable text, enhancing accessibility.

  • Real-World Example: Edit text from a scanned receipt or extract information from a printed document using OCR PDF.

3. Certificate Signature:

Certificate Signature


  • Document Authenticity: WPS Office enables digital signatures, ensuring the integrity and authenticity of your documents.

  • Practical Application: Sign contracts or official documents securely and digitally with WPS Office.

4. Document Conversion and Editing:


  • Format Flexibility: WPS Office seamlessly converts between different document formats, enhancing versatility.

  • Everyday Utility: Easily switch a PDF to Word for editing or vice versa, providing adaptability in document management.

Try WPS Office for Seven Days: Experience the comprehensive features of WPS Office with a free trial. Explore the functionalities without commitment and witness how WPS Office simplifies your interaction with PDF forms.

Download Process of WPS Office:

Step 1: Visit the WPS Office Website: Start by opening your preferred browser and go to the official WPS Office website.

Step 2: Download WPS Office: On the homepage, locate the prominently displayed "Free Download" button.

click free download


Step 3: Install WPS Office: Once the download is complete, run the setup file. Follow the on-screen instructions to seamlessly install WPS Office.



WPS Office- Free All-in-One Office Suite
  • Use Word, Excel, and PPT for FREE, No Ads.

  • Edit PDF files with the powerful PDF toolkit.

  • Microsoft-like interface. Easy to learn. 100% Compatibility.

  • Boost your productivity with WPS's abundant free Word, Excel, PPT, and CV templates.

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Algirdas Jasaitis


How to create a link to a PDF file?

To add a hyperlink to a PDF file using WPS Office, follow these steps:

Step 1: Open the PDF within WPS Office.

open PDF


Step 2: Go to the Edit tab, then select Link > Add/Edit Link.

edit tab


Step 3: The system will suggest possible objects; choose one or create a new box by dragging.

Step 4: In the Create Link dialog, set the Facade and Link Action.

Step 5: Click OK to confirm and save the hyperlink.

How do I create a fillable form in WPS Office?

For WPS installed on your PC:

Step 1: Open the PDF in the program.

Step 2: Access the Home menu

Home tab


Step 3: Integrate text fields, checkboxes, and other form elements as needed.

Step 4: Save the document, and it's now set up for easy filling.


In conclusion, WPS Office emerges as the ideal companion for simplifying the often intricate process of filling out and emailing PDF forms. With intuitive features like Form Recognition and OCR PDF, even beginners can navigate through documents effortlessly.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.